An email client or email reader is a software program that you can use to manage one or more of your email accounts. Sometimes, it is also known as a mail user agent or message user agent.
Its major purpose involves exchanging and managing emails for one or more accounts. Several email clients offer additional features, such as spell check and auto-replies, that further enhance user experience.
For these extras and multiple account support, people often prefer email clients over web-based email. So, what is the best email client? The great old open-source Mozilla Thunderbird is still among the top-rated email programs for Windows Despite it being somewhat ordinary, the free email software packs enough muscle to compete against other Windows email software.
It can automatically filter the junk out of your inbox, provide phishing protection, supports Do Not Track, and more. Just like Firefox, you can install add-ons to extend its capabilities. So, there is no restriction on the features offered by the email app. One of the best emails client for Windows made by a third party is Mailbird. This Windows email app offers the combined inbox functionality called Unified inbox.
It includes a dark theme and different backgrounds in the appearance settings. You can choose between the default and a Mozilla Thunderbird style layout. One handy feature in the Windows email app is called the Speed Read that helps users to go through their emails quickly.
In addition, Mailbird also allows users to add Identities. You can add many add-ons to use WhatsApp, Slack, Google Docs, and other services without leaving the app.
But the free version of Mailbird limits the user to only one account. For adding more accounts, you will require Mailbird Pro. It might not have a fancy name, but eM Client will surely please you with its looks, especially the dark theme.
You can manage everything from your account, calendar, contacts, and chat support. Moreover, it supports PGP encryption so can send your emails securely. Other features include a built-in spell checker, language translator, delayed send, search bar, to-do list, etc.
Once the IP address is located, it checks if the recipient domain has any mail exchange server or not. The MTA server then decides where to put the email and sends it to the recipient, and the recipient gets the message. Yes, Windows 10 has its default email program called Mail App. However, you can change the default email program as you want. For example, you can set Outlook as your default email program in Windows It stores messages on a server and synchronizes the emails across multiple devices.
It allows operations like download email messages on your computer and delete them from the server. When you send emails, the webserver processes your mails and decides which server to send messages to.
The mail service provider downloads the mails and places them in the inbox of the recipient. Skip to content. Here are some important features which must be included in any best email clients: It should allow you to send unlimited messages to anyone.
It can manage multiple email accounts by combining archive, inbox, or sent folder. It should allow you to access calendars and plan events.
It should allow features like undo send, restore email as well as scheduled delivery. Report a Bug. Previous Prev. Next Continue. Home Testing Expand child menu Expand.
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Live Project Expand child menu Expand. AI Expand child menu Expand. Toggle Menu Close. Search for: Search. Learn More. The proprietary machine learning technology can literally read an email to determine if it has phishing content, and then is able to quarantine the email, or deliver it with the malicious links disabled.
It also takes things a step further and offers an analytics dashboard, which allows an administrator to see patterns of attacks based on dates, or targeted users. However, the site does note that pricing is per mailbox per month on a subscription, with volume discounts available. Hiri is a paid-for premium email client that is designed primarily with business users in mind it currently only supports Microsoft email services including Hotmail, Outlook and Exchange , but home users will also appreciate its productivity-boosting features.
If you find yourself spending too long managing, reading and replying to emails, Hiri is the email client for you. It includes a smart dashboard that lets you see how many unread messages you have at a glance and how long you should wait before checking them after all, how many really need an instant reply?
The Compose window is designed to save you time too, offering only the essential options no fancy formatting and including the subject line at the bottom so you don't have to write it until you know how to summarize the message. These little touches make Hiri a truly exceptional client. If Microsoft is your email provider of choice, it should be well up your list. Hiri is available to buy annually or via a lifetime license for one-time fee. Both options offer a 7-day free trial.
Read our full Hiri review. First released back in , Google's Gmail has become the market leader in free email services with more than a billion users across the globe. Gmail's stripped-back web interface is a highlight. Most of the screen is devoted to your inbox, with a minimum of toolbar and other clutter.
Messages are neatly organized via conversations for easier viewing, and you can read and reply to emails with ease, even as a first-time user. There's plenty of power here. Dynamic mail makes Gmail more interactive, with the ability to take action directly from within the email, like filling out a questionnaire or responding to a Google Docs comment. Messages can be automatically filtered into tabbed categories like Primary, Social and Promotions, helping you to focus on the content you need.
You can also access Gmail offline, although you'll need Google Chrome for that to work. Furthermore, there is a neat snooze feature that allows you to, well, snooze an email for a specified amount of time it also automatically labels that email as important.
Other features are more questionable. Instead of organizing messages into folders, for instance — a simple metaphor which just about every user understands — you must filter them using a custom labeling system. This works, and has some advantages, but isn't popular with all users. Still, Gmail is an excellent service overall, and a good first choice for your email provider. Google also offers a paid business version of Gmail available in the shape of its Google Workspace formerly G Suite product.
This more professional product drops the ads and allows using a custom email address on your domain yourname yourcompany. Business-oriented migration tools can import mail from Outlook, Exchange, Lotus and more. Storage space doubles to 30GB on the Basic plan, and you get unlimited group email addresses, Google Workspace is Google's answer to Microsoft , so of course you also get apps for working with documents, spreadsheets and presentations.
Read our full Gmail review. For any Windows user, the Mail and Calendar client is an obvious choice, as when you log into Windows 10 with a Hotmail, Live, or Outlook. It can also work with other popular accounts, including Yahoo, Gmail, and iCloud.
Mail and Calendar has a useful feature known as Quick Actions, which, for example, allows the user to easily flag or archive a message. Mozilla's Thunderbird is an email client worth considering as an alternative to Outlook and paid-for programs. As you'd expect from the people who brough you the Firebox browser, Thunderbird is a well-developed piece of software. It's free to download and installation is easy. Once running, you'll find it contains all the features you'd expect from an email client.
However, what makes Thunderbird different is that there are additional customization options. You can install addons to provide additional features and functionality, and there are some especially neat ones for privacy and security. Additionally, there are different themes available to download so you can personalize your email experience in a way that you usually can't with Outlook and others.
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